How to set up a document with front matter numbered separately in Word 2007
Important Note: This article is for versions of
Word that use the Ribbon, that is (currently), Word 2007, 2010, and 2013.
For instructions for numbering front matter in previous versions, see
“How to set up a document with front matter numbered separately in Word 2003
Word users often ask, “How can I set up a document that has
the title page, table of contents, and so on numbered with roman numerals and
the rest of the document with arabic numerals starting at 1?”
Publishers call the preliminary pages in a book the “front
matter.” They aren’t always numbered separately — some books start with the
title page as page 1 and are paginated continuously throughout — but when there
is a significant amount of front matter, it’s conventional to number it using
lowercase roman numerals.
This is quite easy to do but not obvious, especially if you
are inexperienced in using
sections. Bill Coan’s article on “How
to control the page numbering in a Word document” is a splendid reference on
the general subject of page numbering. What follow are specific instructions for
setting up the type of document described above.
Step 1: Separate the main document from the front matter
The first thing you have to do is create two sections
in the document by inserting a section break.
If you have a manual page break (Ctrl+Enter)
between the front matter and the main document, remove it.
With the insertion point at the beginning of the page
you want to be page 1 of the main book (that is, at the beginning of the
first paragraph on the page), click
Page Layout | Page Setup | Breaks | Section Breaks: Odd Page as shown in
Figure 1. The Breaks gallery in Word 2010.
If you have opted to display the section on the status
bar (right-click the status bar and choose “Section”), you will see that it
now says “Section: 2.”
Step 2: Insert page numbering in the main document
The next step is to insert the 1, 2, 3 numbering in the main
part of the document.
Double-click in the header (or footer) area to activate
it. The contextual Header & Footer Tools | Design tab (Figure 2) will
Figure 2. The Header & Footer Tools | Design tab in
(from top) Word 2007, 2010, and 2013
insertion point where you want to insert the page number.
If a page number is all you need in the header/footer,
you can use paragraph alignment (Left, Right, or Center) to position the
If your header/footer will contain other text (such as a
running head), you can use the built-in tab stops (a center one at the
center of the line and a right-aligned one at the right margin) to position
text and page numbers. If you have changed the document margins, you may
need to reposition these tab stops. By default, however, these tab stops are
alignment tabs, which will readjust automatically as the margins change.
Header & Footer group, click Page Number and then Current
Position (Figure 3). Select the desired page number style from the
gallery. If all you want is a Plain Number, you can avoid the page
number gallery entirely by pressing Alt+Shift+P where you want the
page number to appear. This shortcut inserts a PAGE field anywhere in your
Figure 3. The Page Number menu.
Page Number again, then Format Page Numbers…
Page Number Format dialog (Figure 4), change the Page numbering
setting from “Continue from previous section” to “Start at 1,” and click
Figure 4. The Page Number Format dialog.
will want a different position for the page numbers in the front matter (or
if you want to omit page numbers for the front matter section), click the
Link to Previous button in the Navigation section to turn it off.
Although it is not necessary to unlink headers and footers to restart
numbering or change the number format, you do have to unlink them in order
to make a header or footer different or to leave it blank. For more on
this (and headers and footers generally) see “Making
the most of headers and footers.”
Step 3: Insert page numbering in the front matter
Now you will insert your i, ii, iii numbering in the
Navigation group on the Header & Footer Tools | Design tab, click
Header & Footer | Page Number | Format Page Numbers… to open the
Format Page Number dialog (Figure 4) and change the Number format from
“1, 2, 3,” to “i, ii, iii.” Click OK.
have unlinked this section from the following one, you will have to insert
and position your page number as in Step 2. If not, you will already have a
page number in the same position but now with a different format (roman
want to format the page number as italic; this is a nice touch for roman
to your document, click the red Close Header and Footer button (in
the Close group on the far right end of the Ribbon) or double-click
in the document area.
Step 4: Fine-tuning number placement
At this point you may be saying, “But now I have the number
i on my title page. I don’t want a number to appear on my title page.” Or
perhaps you want page numbers to appear in the header most of the time but in
the footer on the first page of each chapter. No problem!
Numbering the front matter
insertion point in Section 1, double-click in the header or footer area
Options group on the Header & Footer Tools | Design tab (see
Figure 2), check the box for “Different First Page.”
that you now have a separate First Page Header and First Page Footer. You
can leave them empty, and there will be no page number on the first page.